Schedule Emails

Posted 8 years ago by Paul

I don’t know about you, but being able to schedule emails to go out when I need them to is a big help…especially for the classes I teach. Because let’s face it, sometimes you don’t want everyone to know that you wrote an email at 2 in the morning, especially when they don’t need to see it for a couple of days. And if you’re like me, life can be hectic and you can get distracted. What happens then when that email you meant to send is forgotten?

I say “Schedule them and be done!”

Now I know I can pay for this service through apps like Boomerang for Gmail but when the number of scheduled emails I need to send can vary from 1 to 25 or more a month I do not see the advantage of paying for a service I may or may not take full advantage of every month. Especially when I do not have a lot of extra money to be throwing around for services I don’t take full advantage of!

Enter Gmail Scheduler

This is a nifty little add-on for gmail that allows me to schedule emails for when I want them to go out.

Setting it up is also pretty easy!

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How to Setup Gmail Scheduler

  1. Go to Gmail and compose a couple of email messages. After you are done writing the email(s), save the email to your draft folder.
  2. Go to labnol.org/scheduler and install the Email Scheduler by clicking the free button.
  3. After the add-on is installed, a Google Sheet will open in a new tab and ask you for your permission to run. Allow the add-on to access your Gmail and other Google Apps services. This is a one-time authorization and is necessary since all the emails will go out from your own Gmail account.
  4. Inside the Google Sheet, go to Add-ons -> Email Scheduler -> Configure to launch the Email Scheduler.
  5. You’ll see a list of Gmail drafts on the right hand side of your screen. Select a message from the dropdown, click the Schedule button and follow the wizard to schedule that message.

Gmail Scheduler also comes with a premium feature. This allows you to:

  • Send recurring emails
  • Track email opens
  • Schedule unlimited number of messages
  • You are also entitled to priority support for 3 months

For more information about Gmail Scheduler, checkout this post from Digital Inspiration.